Business, Communication.
Telecom expense management: the case for centralization - the area of savings with which people are most familiar is centralized invoice processing. Any discrepancies are noted and handled.
All telecom invoices are collected in one place and compared against call detail records( CDRs) . - because the majority of billing errors tend to be in the vendor' s favor, correcting them can add up to considerable cost savings. Automated computer - based call accounting software can save huge manpower costs. According to an Aberdeen Group report, 65% of enterprises surveyed do not have accurate inventory and service usage data, while 49% of respondents cited lack of automation to manage network expenses. In selecting vendors, preference should be given to choosing one that provides electronic invoices that can be fed directly into the computer, without the need to enter the data by hand. Centralized call accounting is also more likely to show up instances of telecom fraud, misuse or abuse and facilitate their correction.
A further side benefit is that a computerized call accounting system facilitates chargeback to the various departments, which makes these departments more cost conscious, which in turn will tend to reduce costs further. - the next obvious step is to centralize the payment of invoices as well. Because of its greater clout, the centralized department is in a better position than individual departments to get vendor over billing corrected. This gives management a much better overview of costs and provides greater control over disbursements. Vendor charges for late payments are also much less likely to happen with centralized control, which further adds to the savings. It makes sense that this aspect alone can save an enterprise considerable expense in avoiding wasteful duplication of services and eliminating unneeded facilities. Centralized payment naturally leads to centralized management, allocation and consolidation of existing telecom resources, as well as the planning for future changes.
The result is greater efficiency at lower cost. - furthermore, it simplifies budgeting for telecom expenses. Finally, centralized management and planning leads to centralized purchasing of telecom services, which has the obvious benefit of the ability to buy in bulk and to negotiate the best prices. Thus, while from a business standpoint decentralization has many benefits, it makes a lot of sense to centralize telecom expense management. For more information on Call Telecom Expense Management( TEM) , visit Telsoft Solutions.
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Unauthorized Charges on Your Local Phone - Utility Bill?
How to Find Them, Eliminate Them & Get Your Money Back!
If your business still gets its phone service through the old "AT&T and Verizon, etc" local phone company (as opposed to one of the newer competitive phone providers) then you need to double check your phone bill each and every month for charges you did not authorize. You may not know it but the local phone company allows other companies to bill you through your local phone bill. And while the local phone company allows other businesses to bill you through your local phone bill, the local phone company does not verify that the charges being billed to you by the other company are valid. When these unauthorized charges fraudulently appear on your phone bill it's called "cramming". Unfortunately you as the business owner or manager are the only one that can spot the unauthorized charges and if you don't comb over your bill every month to spot these unauthorized charges - you'll pay for them.
Why does the local phone company allow other companies to pass charges onto your phone bill? "Third-party billing" is supposedly a great convenience in that you only have to pay one bill instead of separate bills for obvious authorized phone related charges like yellow-page advertising in the "real yellow pages", 411 information calls and long-distance calls from your chosen long distance carrier. Over the years though, some less-than-scrupulous companies have realized that most businesses rarely scrutinize their local-phone bills. To take advantage of this, these companies have come up with elaborate schemes to place
unauthorized charges on your phone bill that you'll end up paying for without even thinking. Unauthorized
charges you can end up paying for include charges for unwanted (and unused) email accounts, web sites,
directory information calls, directory advertising in obscure publications, voice mail accounts and other
services.
In theory, before these charges can be placed on your phone bill, the company that is originating the third-party billed charges is supposed to have a verification of the order like a voice recording. In reality though,
all the company needs to do to initiate the charge is submit your name and phone number to the billing
entity. The verifications are only required to be produced if a complaint is filed.
To prevent these charges from appearing on you business phone bill it's helpful to understand the four
parties that make unauthorized third party phone charges a costly reality. Party number one is any
employee who can answer your business phones. The unauthorized charge is rarely random and it usually
happens after one of your company employees gets a telemarketing call. Employees should be instructed to
document and report any overly aggressive telemarketing calls they receive. Party number two is the
telemarketing company that originates the unauthorized charges by trying to get your employee to accept
some service for which you'll be billed through your local phone bill. Party number three is the third-party
billing company that has billing agreements with your local phone company. The name of the third-party
billing is the one that is prominently displayed on your phone bill. After the third-party billing company's
name is the name of the company that is originating the unwanted charges. Party number four is your "former Ma Bell" local phone company that collects the unwanted charges (keeps a share for "Ma") and then passes the rest to the third-party billing company (who keeps a big share) and then passes the balance on to the company that initiated the unwanted charge.
Following are some of the top third-party billing names and unauthorized charge originators you'll find on
your phone bill. If you see these names on your phone bill you'll want to call the toll free number listed next to the charge to confirm it's a charge that's been properly authorized to be placed on your bill. Following are actual examples that we've recently found while auditing business phone bills.
We recommend customers should review any utility bills issued by deregulated utility companies. (In most instances today, consumers are paying higher charges to the deregulated gas and electric supply companies).
All Utility - Energy, gas, electric and water bills should be reviewed for proper reading and tariff.
If you suspect that you have been overcharged ask for detailed explanation and or file a complaint with your State Utility Commission.
Compiled by: Jay Draiman, Utility Auditor
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